Finance Officer, CEFTA Secretariat

Applicant Information

Surname *

First Name *

Contact Details

E-mail *

Phone Number

Address

Academic Qualifications / Certificates

Please add additional rows if necessary.

University	Qualification Awarded	Year	Subjects Studied

Employment History

Start with current or most recent employment. Add additional rows if necessary.

Employer	Position Held	Duties Performed	Duration	From	To

Total years of professional experience? *

Language Skills

Common European Framework: A1/A2 Basic, B1/B2 Independent, C1/C2 Proficient.

Language	Understanding	Speaking	Writing

Experience, Technical Skills, and Knowledge

Question 1 — Core Financial Management Experience

Do you have at least 5 years of progressively responsible professional experience in financial management, including budgeting, financial reporting, and financial compliance?

Important: Experience limited to bookkeeping, accounts payable/receivable, payroll processing, or purely administrative financial support – without responsibility for budgeting, financial oversight, and reporting – will not be considered sufficient.

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to this experience. Please clearly indicate: - Your level of responsibility vs. support role - Whether you had decision-making authority - The size of budgets managed or overseen (if applicable). Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 2 — EU Grant Reporting & European Commission Financial Regulations

Did you have responsibility for preparing and submitting financial reports for grants funded by the European Commission (EC) or other major institutional donors, in compliance with their specific financial regulations and reporting requirements?

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to: - Accounting / Bookkeeping - Preparation and submission of financial reports - Application of EC Financial Regulation / PRAG or equivalent donor rules - Supporting documentation for audits - Integration with donor financial officers (if applicable). Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Donor / Funding Instrument	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 3 — Budgeting Preparation, Monitoring & Forecasting

Do you have experience preparing and monitoring organisational or project budgets?

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to: - Type and size of budgets managed - Your role in budget preparation and approval - Experience with forecasting and variance analysis - Whether you had authority to propose or approve budget reallocations. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Budget size / Type	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 4 — External Audit Preparation & Liaison

Do you have experience coordinating and leading preparation for external audits (including EC or donor audits), including compilation of supporting documentation, audit responses, and follow-up on audit recommendations?

Please clarify whether you had direct responsibility for audit coordination or provided supporting documentation only.

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to: - Type of audits (EC, donor, statutory, internal) - Your level of responsibility (lead vs. support) - Nature of audit findings (if applicable) - Corrective actions or control improvements implemented. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Audit Type	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 5 — Financial Compliance & Internal Controls

Have you contributed to the improvement, modification, or strengthening of financial policies, financial manuals, or internal compliance procedures within an organisation?

If Yes, please indicate the type of contribution you made.

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to this experience. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Motivation

Please explain your motivation for the required position. *

0 / 300 words

Availability

When would you be available to take up the position, if offered? *

Recruitment Process Information

This application form will be used by the Selection Committee as part of the screening stage of the recruitment process and may also be used in subsequent stages, including interviews.

Only shortlisted candidates will be contacted.

Canvassing or lobbying in any form whatsoever will automatically disqualify an applicant.

Transparency on Evaluation Process

Applications are assessed using a structured, weighted competency-based scoring matrix aligned with the published eligibility and evaluation criteria for the position.

To ensure consistency and fairness, certain elements of the screening process are supported by structured rule-based processing tools.

Full human oversight is maintained at every stage of the recruitment process. All eligibility determinations, scoring decisions, and final outcomes are reviewed and decided by the Selection Committee (three voting members per position).

No automated decision-making is applied to candidates without human validation.

This recruitment process is designed to comply with applicable European Union legal frameworks, including the EU Artificial Intelligence Act, as applicable to employment-related systems.

Data Protection Notice

Personal data submitted as part of this application will be processed exclusively for the purpose of recruitment to the CEFTA Secretariat position for which you are applying. Access to personal data is restricted to authorised personnel involved in this recruitment process. Selection Committees will have access only to candidates applying for their respective position.

The CEFTA Secretariat acts as Data Controller for the purposes of this recruitment process. Generations RPO acts as Data Processor and processes personal data solely on behalf of and under the instructions of the CEFTA Secretariat.

Personal data collected in the context of this recruitment process, including data relating to unsuccessful candidates, will be retained for as long as necessary in order to comply with retention obligations applicable to the CEFTA Secretariat under agreements with the European Commission. This involves that your data will be retained until 2034, after which it will be securely deleted unless longer retention is required by law.

Full Name *

Date *