Head of Administration, CEFTA Secretariat

Applicant Information

Surname *

First Name *

Contact Details

E-mail *

Phone Number

Address

Academic Qualifications / Certificates

Please add additional rows if necessary.

University	Qualification Awarded	Year	Subjects Studied

Employment History

Start with current or most recent employment. Add additional rows if necessary.

Employer	Position Held	Duties Performed	Duration	From	To

Total years of professional experience? *

Language Skills

Common European Framework: A1/A2 Basic, B1/B2 Independent, C1/C2 Proficient.

Language	Understanding	Speaking	Writing

Experience, Technical Skills, and Knowledge

Question 1 — Core Administrative & Management Experience

Do you have at least 8 years of progressively responsible professional experience in administrative, operational, or organisational management, including at least 4 years in a financial or procurement capacity?

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to this experience. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 2 — Belgian Labour Law

Do you have practical knowledge of Belgian labour law, including employment contracts, social security obligations, and HR compliance requirements applicable in Belgium?

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to this experience. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 3 — HR Administration

Do you have experience managing the full HR cycle, including recruitment, onboarding, performance management, contract administration, and staff relations? If yes, how many staff did you supervise?

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to this experience. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Number of Staff supervised	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 4 — Financial Oversight & Donor Reporting

Do you have experience overseeing financial management operations, including budgeting, financial reporting, and external audit coordination, in an international organisation or EU/donor-funded context?

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to this experience. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Question 5 — Procurement Oversight & Compliance

Do you have experience overseeing procurement procedures or ensuring compliance with procurement frameworks (such as EU PRAG or equivalent) in an international or institutional context?

Yes No

Referring to your employment history, please specify where you gained this experience, the duration of relevant work, and any key responsibilities and achievements related to this experience. Maximum 300 words across all entries.

Employer	Position Held	Duration of relevant experience (Years & Months)	Key Responsibilities and Achievements

Additional notes (if needed)

0 / 300 words

Motivation

Please explain your motivation for the required position. *

0 / 300 words

Availability

When would you be available to take up the position, if offered? *

Recruitment Process Information

This application form will be used by the Selection Committee as part of the screening stage of the recruitment process and may also be used in subsequent stages, including interviews.

Only shortlisted candidates will be contacted.

Canvassing or lobbying in any form whatsoever will automatically disqualify an applicant.

Transparency on Evaluation Process

Applications are assessed using a structured, weighted competency-based scoring matrix aligned with the published eligibility and evaluation criteria for the position.

To ensure consistency and fairness, certain elements of the screening process are supported by structured rule-based processing tools.

Full human oversight is maintained at every stage of the recruitment process. All eligibility determinations, scoring decisions, and final outcomes are reviewed and decided by the Selection Committee (three voting members per position).

No automated decision-making is applied to candidates without human validation.

This recruitment process is designed to comply with applicable European Union legal frameworks, including the EU Artificial Intelligence Act, as applicable to employment-related systems.

Data Protection Notice

Personal data submitted as part of this application will be processed exclusively for the purpose of recruitment to the CEFTA Secretariat position for which you are applying. Access to personal data is restricted to authorised personnel involved in this recruitment process. Selection Committees will have access only to candidates applying for their respective position.

The CEFTA Secretariat acts as Data Controller for the purposes of this recruitment process. Generations RPO acts as Data Processor and processes personal data solely on behalf of and under the instructions of the CEFTA Secretariat.

Personal data collected in the context of this recruitment process, including data relating to unsuccessful candidates, will be retained for as long as necessary in order to comply with retention obligations applicable to the CEFTA Secretariat under agreements with the European Commission. This involves that your data will be retained until 2034, after which it will be securely deleted unless longer retention is required by law.

Full Name *

Date *